Bylaws

Statement of history and purpose

This document provides a set of official definitions and governance instructions to the University of Michigan Postdoctoral Association. These bylaws should not be considered all-encompassing nor complete, but rather, act as a living document that maintains institutional memory for the University of Michigan Postdoctoral Association. This is the sixth iteration of this document, which was previously ratified on the 11th of November 2010, the 14th of December 2011, the 16th of January 2013, the 10th of January 2014, and the 17th of June, 2016. The following bylaws were authored by Jay Vornhagen (Co-president), Francois Beaufay (Co-president), and Aaron Reifler (Postdoctoral Program Coordinator) and edited and ratified by a majority of the UMPDA Board on the 11th of May, 2018. The statements in this document solely reflect the positions and policies of the University of Michigan Postdoctoral Association and do not necessarily reflect those of the University of Michigan, nor of any other affiliated organization.


Article 1. General information

Section 1. Name

  1. The organization shall be known as the “University of Michigan Postdoctoral Association” and referred to as the UMPDA in all appropriate forms of communication.

Section 2. Mission statement

  1. The following statement was authored on the 11th of May, 2018 and ratified by the UMPDA Board on the 3rd of May, 2019.
  2. Statement: The University of Michigan Postdoctoral Association is a volunteer organization whose main objective is to represent the interests of, and address issues faced by, postdoctoral fellows and their families at the University of Michigan. We are an organization dedicated to providing programming and networking opportunities for postdoctoral fellows throughout their tenure at the University of Michigan. Our mission is to augment career development provided by the University of Michigan and postdoctoral mentors. We will serve as a forum to identify and address specific needs and act as a resource to support initiatives relating to postdoctoral fellows at all levels of the University of Michigan. As the largest collective post-doctoral organization within the University of Michigan, we understand our responsibility to the U-M community. We will freely provide our knowledge and resources to all postdoctoral fellows and those that work with postdoctoral fellows to the best of our ability.

Section 3. Vision statement

  1. The following statement was authored on the 11th of May, 2018 and ratified by the UMPDA Board on the 5th of April, 2019.
  2. Statement: Ensure the highest quality experience for every postdoctoral fellow at the University of Michigan.

Section 4. Non-discrimination and diversity statement

  1. The following statement was authored on the 5th of May 2018 and ratified by a majority of the UMPDA Board (see Article 2) on the 11th of May, 2018.
  2. Statement: The members of the UMPDA (see Article 4) and UMPDA Board (see Article 2) value diversity in all possible forms, including, but not limited to, race, ethnicity, mental and physical disability, sex, sexual orientation, gender identity, age, socioeconomic status, immigration status, language, nationality, spiritual identity, family status, veteran status, and cultural expression. Discrimination in any form is not acceptable to the UMPDA. All procedures, policy decisions, and actions made by UMPDA members or the UMPDA Board will take all measures to ensure the sanctity of diversity of all individuals within and external to the UMPDA. Any decision or action that violates or potentially violates the sanctity of diversity of these individuals will be immediately evaluated and corrected.

Section 5. Statement on conflicts of interest

  1. The following statement was authored on the 5th of May 2018 and ratified by a majority of the UMPDA Board (see Article 2) on the 11th of May, 2018.
  2. Statement: The members of the UMPDA (see Article 4) and UMPDA Board (see Article 2) are forbidden from leveraging their membership for monetary, social, or proprietary gain at any level. All UMPDA and UMPDA Board members are expected to act in the best interest of the UMPDA, prioritizing objectivity, impartiality, and integrity. Any potential conflict of interest shall be presented to UMPDA Board, and if a conflict of interest is determined to exist, it will be reported to the UMPDA with the upmost possible transparency. Failure to abide by this policy will result in immediate expulsion from the UMPDA or an alternative measure deemed appropriate by the UMPDA Board.

Article 2. UMPDA Board

Section 1. Organization    

  1. The UMPDA shall be governed by the UMPDA BOARD.
  2. Membership of the UMPDA Board shall be defined as follows:
    1. Members shall be appointed by volunteering to participate on the UMPDA Board. If the UMPDA Board has more volunteers than open positions, new UMPDA Board members will be selected by democratic election, wherein the electorate is determined by the UMPDA Board (see Article 5).
    2. Measures to appoint individuals to the UMPDA Board shall be organized by current UMPDA Board members with the goal of ensuring transparency, efficiency, and equal representation of UMPDA members and UMPDA member interests.
      • All UMPDA members are eligible for membership on the UMPDA Board.
    3. The director of the Office of Postdoctoral Affairs will have a standing seat on the UMPDA Board.
    4. The manager or comparable individual of the Office of Postdoctoral Affairs will have a standing seat on the UMPDA Board.
    5. Any administrative representative of the University of Michigan is eligible for membership following approval by a majority of UMPDA Board members.
  3. All members of the UMPDA Board have the right to vote, or to abstain from voting, on UMPDA Board business.
  4. The organization of the board shall be as follows:
    1. The UMPDA Board shall be composed of no more than 30 members at a time, of which more than 50% are to be primarily affiliated with schools/departments which financially support UMPDA activities.
      1. If the UMPDA Board exceeds 30 members, a review of membership will be performed by the UMPDA Board, and the UMPDA Board will be reduced to 30 members or less.
    2. The UMPDA Board will be comprised of a minimum of the following TITLED APPOINTMENTS (number of appointees designated in parentheses):
      1. Co-president (2), treasurer (1), secretary (1), diversity, equity, and inclusion (1), postdoctoral affairs co-chairs (2), international affairs (1), professional development (1), public relations co-chairs (2), networking co-chairs (2), postdoctoral connections (1), outreach (1).
      2. Additional titled appointments may be enacted at any time by majority approval of the UMPDA Board.
        1. These appointments should be added to Article 2, Section 3.2.1. as a Bylaw amendment (see Article 8, Section 1).
      3. The UMPDA Board may designate any UMPDA member as a UMPDA Board member with an HONORARY APPOINTMENT at any time by majority approval of the UMPDA Board.
    3. If a UMPDA Board member resigns, the UMPDA Board will fill the resigned position with an interim member to fulfill the remainder of the resigning member’s term.
      1. All UMPDA members are eligible for interim membership on the UMPDA Board.
      2. Interim members have the full voting rights concerning UMPDA Board business.
      3. If there are multiple nominations for interim membership, the interim member will be determined by a majority of the UMPDA Board.
      4. UMPDA Board members may fulfill interim roles if fulfillment does not prevent the enactment of their respective duties and responsibilities outlined in Article 3, Sections 2-14.

Section 2. Governance

  1. The UMPDA Board business shall be determined by majority rule unless otherwise agreed upon and permitted by a majority of the UMPDA Board.
    1. In the event that no majority is reached, the UMPDA Co-presidents may take determine business by unanimous decision.
      1. If the business in question modifies the duties and responsibilities of a UMPDA Co-president (see Article 3, Section 2), the UMPDA Co-presidents may not make a determination. In this case, business must be agreed up on by a majority of UMPDA Board.
      2. If the UMPDA Co-presidents cannot determine business by unanimous decision, the UMPDA Board shall determine a means resolution by majority.
    1. Regular meetings of the UMPDA Board shall be held monthly in a location to be announced, unless otherwise determined by the UMPDA Board. Meetings will be scheduled for one hour and unfinished business relegated to the next meeting.
    2. All UMPDA members are intended to participate in regular meetings and provide input either related or not related to their appointment.
    3. An agenda topics may be recommended by any UMPDA member and will be considered by the co-presidents to be added to the agenda. If a topic is added to the agenda, it is to be presented by the suggesting UMPDA member, or a proxy, and discussed at the following regular board meetingThe UMPDA Board REGULAR MEETINGS shall be held as follows:
    4. Agendas shall be distributed at least two days in advance of all scheduled meetings.
    5. Regular meetings are open to all UMDPA members to offer opinions, perspectives, or unaddressed business; however, non-Board UMPDA members cannot vote on UMPDA Board business.
      1. UMPDA regular meetings should be advertised in a centralized manner to ensure all UMPDA members can access regular meetings
  1. The UMPDA Board SPECIAL MEETINGS shall be held as follows:
    1. Special meetings of the Board shall be scheduled by a majority of the UMPDA Board members at any time.
    2. Special meetings shall be scheduled to address UMPDA or UMPDA Board issues that need to be addressed prior to a regular meeting.
    3. Special meetings are closed to non-UMPDA Board members unless otherwise determined by a majority of the UMPDA Board members.
  2. For both regular and special meetings to reach quorum, half of the UMPDA Board plus one member must be present.
  3. If quorum is not reached, the meeting must be immediately adjourned and rescheduled. Any business addressed in a meeting that does not reach quorum is not valid.
  4. Formation of SPECIAL COMMITTEES:
    1. Special committees shall be created by the UMPDA Board as needed at regular meetings to investigate and recommend action on matters which are of interest to or concern the UMPDA Board.
    2. Special committees shall be composed of volunteers from the UMPDA Board and/or UMPDA members.
    3. The duties of a special committee and its powers of action shall be outlined at its formation and shall be approved by a majority of the UMPDA Board.
    4. Special committee chairs that are non-UMPDA Board members may be asked to become members of the UMPDA Board with or without an appointment title.

Section 3. Evaluation of enactment of duties and responsibilities of UMPDA Board members

  1. UMPDA Board members will undergo an anonymous peer evaluation of the enactment of their respective duties and responsibilities every 12 months.
    1. This evaluation will be organized by the UMPDA Co-presidents at their discretion but ensuring fair and anonymous evaluation.
    2. During this evaluation, UMPDA Board members will be required to assess the continuation of each UMPDA Board member appointment by majority vote.
      1. An individual UMPDA Board member will maintain their appointment if they attain half of all votes plus one vote in the affirmative.
      2. If an individual UMPDA Board member does not attain half of all votes plus one vote in the affirmative, they must relinquish their appointment.
    3. Following evaluation and removal of individual UMPDA Board members that do not attain half of all votes plus one vote in the affirmative, the UMPDA Board is responsible for filling empty UMPDA Board appointments by interim appointment or as defined by Article 2, Section 1.2.

Article 3. Duties and responsibilities of UMPDA Board members

Section 1. Duties and responsibilities of ALL UMPDA BOARD MEMBERS

  1. By accepting membership on the UMPDA Board, members agree to abide by the policies and procedures of the UMPDA and the University of Michigan.
  2. Upon accepting membership on the UMPDA Board, individuals agree to the following:
    1. UMPDA Board members agree to their respective duties and responsibilities outlined in Article 3, Sections 2-14.
    2. UMPDA Board members must attend at least 75% of scheduled regular meetings.
      1. If the UMPDA Board member is on leave for any reason, the above rule does not apply, but is reinstated when the UMPDA Board member returns from leave.
    3. UMPDA Board members will participate in regular UMPDA events to the best of their ability.
    4. UMPDA Board members will record all pertinent information concerning the enactment of their duties and responsibilities to ensure efficacious transition of duties and responsibilities to the next appointee of their position.
    5. UMPDA Board membership appointments are for a minimum of 12 months but may not extend beyond separation from the institution or reclassification, unless other agreed upon by a majority of UMPDA Board members or to become a candidate for an alternative UMPDA appointment.
    6. UMPDA Board members who wish to resign their position must provide at least two months of notice.
      1. Resigning UMPDA Board members agree to be in communication with and of assistance to the newly appointed or elected UMPDA Board member to ensure a smooth transition in leadership.
      2. Communication and assistance is defined as a minimum of contact with UMPDA Board members via email or phone to ensure the resigning member’s previous duties and responsibilities are reasonably fulfilled.

Section 2. Duties and responsibilities of the UMPDA CO-PRESIDENTS

  1. The term of a UMPDA Co-president shall be a maximum of two years with renewal1.
  2. The UMPDA Co-presidents are responsible with upholding the values and goals of the UMPDA.
  3. The UMPDA Co-presidents are responsible for ensuring that the duties and responsibilities of all other UMPDA Board members are fulfilled.
    1. The UMPDA Co-presidents have a duty to remain in regular and open communication with one another.
  4. The UMPDA Co-presidents are responsible for the equitable representation of all UMPDA members.
  5. The UMPDA Co-presidents are responsible for determining the future goals of the UMPDA.
  6. The UMPDA Co-presidents are responsible for maintaining open communication between the UMPDA Board and other University of Michigan postdoctoral communities.
  7. The UMPDA Co-presidents are responsible for the organizing and presiding of UMPDA Board regular and special meetings.
  8. The UMPDA Co-presidents are responsible for representing the UMPDA at all Postdoctoral Advisory Group meetings.
    1. If the UMPDA Co-president cannot attend this meeting, a proxy member shall be selected from the UMPDA Board by said Co-president.
  9. The UMPDA Co-presidents are responsible for representing the UMPDA at the annual National Postdoctoral Association meeting.
    1. If the UMPDA Co-president cannot attend this meeting, a proxy member shall be selected from the UMPDA Board by said Co-president.
  10. The UMPDA Co-presidents are responsible for final decision making for all regular UMPDA Board business.
  11. The UMPDA Co-presidents have a duty to be ex officio members of every special committee.

Section 3. Duties and responsibilities of the UMPDA TREASURER

  1. The term of the UMPDA Treasurer shall be a maximum of two years with renewal.
  2. The UMPDA Treasurer has a duty to monitor and record all financial matters of the UMPDA.
  3. The UMPDA Treasurer has a duty to advise on and participate in all financial matters that arise as a part of UMPDA business.
  4. The UMPDA Treasurer has a duty to assemble a financial status report to be presented at every regular meeting.
    • If any financial matter needs to be approved prior to a regular meeting, the UMPDA Co-presidents may approve a financial matter by unanimous decision.
  5. The UMPDA Treasurer is responsible for assembling and proposing an annual budget that is to be evaluated and approved by a majority of the UMPDA Board.
    • This budget is to be assembled, proposed, evaluated, and approved in a timely fashion as necessitated by the fiscal year to ensure the continual availability of funds to the UMPDA.

Section 4. Duties and responsibilities of the UMPDA SECRETARY

  1. The term of the UMPDA Secretary shall be a maximum of two years with renewal.
  2. The UMPDA Secretary has a duty to maintain the mission of the UMPDA and the standards of the University of Michigan in all forms of communication.
  3. The UMPDA Secretary is responsible for recording proceedings of UMPDA Board regular and special meetings.
    1. The UMPDA Secretary is responsible for publishing said proceedings in a centralized location in a reasonable amount of time.
  4. The UMPDA Secretary has a duty to ensure that all official UMPDA documents are presented clearly.
  5. The UMPDA Secretary is responsible for liaising with all other UMPDA Board appointees to determine what UMPDA Board business is to be communicated with UMPDA members.

Section 5. Duties and responsibilities of the UMPDA DIVERSITY, EQUITY, AND INCLUSION APPOINTEE

  1. The term of the UMPDA Diversity, Equity, and Inclusion (DEI) appointee shall be a maximum of two years with renewal.
  2. The UMPDA DEI appointee has a duty to ensure the equity of all UMPDA members is protected.
  3. The UMPDA DEI appointee is responsible for maintaining open communication with all University of Michigan offices that promote diversity and/or equity.
  4. The UMPDA DEI appointee is responsible for organizing UMPDA sponsored events that promote diversity and/or equity.
    1. It is the responsibility of this appointee that UMPDA sponsored events are easily accessible by all UMPDA members, are of high quality, and fulfill the needs of UMPDA members.
  5. The UMPDA DEI appointee is responsible for communication of UMPDA or University of Michigan sponsored events that promote diversity and/or equity.

Section 6. Duties and responsibilities of the UMPDA POSTDOCTORAL AFFAIRS CO-CHAIRS

  1. The term of the UMPDA Postdoctoral Affairs Co-Chair appointment shall be a maximum of two years with renewal.
  2. The UMPDA Postdoctoral Affairs appointees are responsible for administration of the Outstanding Postdoctoral Fellow Award.
  3. The UMPDA Postdoctoral Affairs appointees are responsible for represented the UMPDA to the Laboratory Research Safety Council (LRSC).
  4. The UMPDA Postdoctoral Affairs appointees are responsible for UMPDA business that does not fall under the prevue of other UMPDA Board appointees.

Section 7. Duties and responsibilities of the UMPDA INTERNATIONAL AFFAIRS APPOINTEE

  1. The term of the UMPDA International Affairs appointee shall be a maximum of two years with renewal.
  2. The UMPDA International Affairs appointee has a duty to ensure the equity of all international UMPDA members is protected.
  3. The UMPDA International Affairs is responsible for being a liaison between the UMPDA Board and the international UMPDA members.
  4. The UMPDA International Affairs appointee is responsible for maintaining open communication with all University of Michigan offices that interact with international UMPDA members.
  5. The UMPDA International Affairs appointee is responsible for organizing UMPDA sponsored events that address international UMPDA member-specific issues.
    1. It is the responsibility of this appointee that UMPDA sponsored events are easily accessible by all UMPDA members, are of high quality, and fulfill the needs of UMPDA members.
  6. The UMPDA International Affairs appointee is responsible for communication of UMPDA or University of Michigan sponsored events that address international UMPDA member-specific issues.

Section 8. Duties and responsibilities of the UMPDA PROFESSIONAL DEVELOPMENT APPOINTEE

  1. The term of the UMPDA Professional Development appointee shall be a maximum of two years with renewal.
  2. The UMPDA Professional Development appointee is responsible for maintaining open communication with all University of Michigan offices that promote professional development of UMPDA members.
  3. The UMPDA Professional Development appointee is responsible for organizing UMPDA sponsored events that promote professional development of UMPDA members.
    1. It is the responsibility of this appointee that UMPDA sponsored events are easily accessible by all UMPDA members, are of high quality, and fulfill the needs of UMPDA members.
  4. The UMPDA Professional Development appointee is responsible for communication of UMPDA or University of Michigan sponsored events that promote professional development of UMPDA members.

Section 9. Duties and responsibilities of the UMPDA PUBLIC RELATIONS CO-CHAIRS

  1. The term of the UMPDA Public Relations Co-chairs shall be a maximum of two years with renewal.
  2. The UMPDA Public Relations Co-chairs have a duty to maintain the mission of the UMPDA and the standards of the University of Michigan in all forms of communication.
  3. The UMPDA Public Relations Co-chairs are responsible for communicating UMPDA Board business with UMPDA members.
  4. The UMPDA Public Relations Co-chairs are responsible for monitoring and maintaining the UMPDA Board website structure, and content.
  5. The UMPDA Public Relations Co-chairs are responsible for organizing, maintaining, and curating dynamic forms of outreach that advance the goals of the UMPDA.

Section 10. Duties and responsibilities of the UMPDA NETWORKING CO-CHAIRS

  1. The term of a UMPDA Networking Co-chair shall be a maximum of 2 years with renewal.
  2. A UMPDA Networking Co-chairs are responsible for the organization of UMPDA sponsored networking events.

Section 11. Duties and responsibilities of the UMPDA POSTDOCTORAL CONNECTIONS APPOINTEE

  1. The term of a UMPDA Connections appointee shall be a maximum of 2 years with renewal.
  2. The “postdoctoral connections” appointee designation exists to ensure representation of postdoctoral fellows from all University of Michigan schools.
  3. The UMPDA Connections appointee has the duty to establish communications and connections with postdoctoral organizations external to the UMPDA Board to determine the issues facing the postdoctoral fellows at their respective University of Michigan schools of origin and to facilitate the communication of these issues to the UMPDA Board.

Section 12. Duties and responsibilities of the UMPDA OUTREACH CHAIR

  1. The term of the UMPDA Outreach chair shall be a maximum of two years with renewal.
  2. The UMPDA Outreach chair has the duty to provide opportunities for UMPDA members and their dependents to get involve in a community or effort.
  3. The UMPDA Outreach chair is responsible for maintaining communication with existing outreach programs and the UMPDA board and members.
  4. The UMPDA Outreach chair is responsible for organizing, maintaining, and curating dynamic forms of outreach that advance the goals of the UMPDA.

Section 13. Duties and responsibilities of the UMPDA MEMBERS WITH HONORARY APPOINTMENTS

  1. There is no term limit for an Honorary UMPDA member unless otherwise decided by a majority of the UMPDA Board.
  2. Honorary UMPDA members are responsible for participation in UMPDA Board regular meetings and events.

Section 14. Failure to fulfill the duties and responsibilities

  1. If a UMPDA Board member fails to fulfill their duties and responsibilities for any reason, they may be stripped of their membership, as outlined in Article 7, Section 2, or disciplined in a manner decided by a majority of the UMPDA Board.

Article 4. Constituency and membership of the UMPDA

Section 1. The constituency of the UMPDA shall consist of:

  1. All persons holding a research or professional doctorate and engaged in academic affairs at the University of Michigan, excluding those persons who hold faculty or administrative positions. These individuals shall be classified as CONSTITUENTS. Constituency begins upon contractual commencement at the University of Michigan and continues until separation from the institution or reclassification of the constituent. Constituents are afforded the protections and benefits of the UMPDA but cannot participate in vote in UMPDA elections (see Article 5) or hold appointments on the UMPDA Board (see Article 2).

Section 2. The membership of the UMPDA shall consist of:

  1. All persons holding a research or professional doctorate and engaged in academic affairs at the University of Michigan, excluding those persons who hold faculty or administrative positions, that do not exclude themselves of membership. These individuals shall be classified as MEMBERS. Membership begins upon contractual commencement at the University of Michigan and continues until separation from the institution or reclassification of the member or if the member chooses to exclude themselves from membership.
    1. To be excluded from membership, a member must communicate their exclusion from the UMPDA to UMPDA Board (see Article 2). Upon dissolution of membership, the individual absolves themselves of all rights to vote or hold office. The individual continues to be classified as a constituent, and therefore maintain the privileges and protections afforded by the representation of the UMPDA.
    2. Non-postdoctoral persons may join as ASSOCIATE MEMBERS. Associate members may include past active members, visiting postdoctoral associates or other persons agreed upon by the UMPDA Board (see Article 2). Associate members are afforded all privileges and protections of membership but may not vote or hold office.
    3. All other forms of membership are to be adjudicated by the UMPDA Board (see Article 2) on a case to case basis, wherein decisions concerning membership are to be made by majority rule.

Article 5. Elections

Section 1. Electoral governance   

  1. The UMPDA Board (see Article 2) is responsible for sponsoring, organizing, advertising, enacting, monitoring, and evaluating all UMPDA ELECTIONS.
    1. Unless otherwise defined, the voting constituency of a given election is to be determined by a majority of the UMPDA Board.
    2. CANDIDACY for any position is to remain open to all UMPDA members unless agreed upon by a majority of the UMPDA Board.
      1. It is the responsibility of the UMPDA Board that all UMPDA members eligible for candidacy are made aware of their eligibility in a fair and prompt manner.
      2. A UMPDA member or UMPDA Board member can only declare themselves a candidate for a single appointment in a single election.
    3. Upon the initiation of a UMPDA election, an ELECTION COMMISSIONER or ELECTION COMMISSIONERS will be determined by a majority of the UMPDA Board.
      1. The election commissioner(s) will be responsible for administering the UMPDA election, including, but not limited to:
      2. Communication with and between candidates, and communication between candidates and the UMPDA Board.
      3. Resolution of matters that impact UMPDA elections in conjunction with UMPDA Board members.
      4. Establishment of and communication with the voting constituency.
      5. Administration and maintenance of voting.
      6. Distribution of UMPDA election results.

Section 2. Electoral outcomes

  1. Following any election, the UMPDA Board is charged with producing fair and prompt election results to concerned parties.
  2. An individual shall be declared the winner of an election if they attain half of all votes plus one vote if there are two candidates, or a numerical majority of all votes if there are more than two candidates.
  3. If the election results in a tie and there are more than two candidates, the two candidates with the highest number of votes will run in a head-to-head SPECIAL ELECTION.
    1. The UMPDA Board is responsible for sponsoring, organizing, advertising, enacting, monitoring, and evaluating all UMPDA special elections.
    2. An individual shall be declared the winner of a special election if they attain half of all votes plus one vote.
  4. If the election results in a tie and there are two candidates, the UMPDA Board will determine the winner by a means agreed upon by a majority of the UMPDA Board.

Section 3. Electoral violations

  1. Failure to meet any of the above standards will invalidate the election or the results of an election, and the UMPDA Board shall be responsible for the rectification of these failures and re-enactment of the invalidated election.
  2. If any candidate violates the integrity of an election as agreed upon by a majority of the UMPDA Board, this candidate will be immediately considered ineligible for candidacy, removed from the election, and punished at the discretion of the UMPDA Board.
    1. If there are only two candidates, the only remaining eligible candidate will be declared the winner, or an alternative measure will be enacted as agreed upon by a majority of the UMPDA Board.
    2. If there are more than two candidates, the remaining eligible candidates will continue the election.

Article 6. Finances

Section 1. Management of finances

  1. The UMPDA budget and finances shall be managed by the treasurer (see Article 3, Section 3).
    1. Expenses made for pre-approved budgetary items can be made by administrating UMPDA or UMPDA Board members with oversight from the treasurer.
      1. Budgetary pre-approval will be determined by a majority of UMPDA Board members.
  1. All funds are to be managed and expended for the operation of the UMPDA and the UMPDA Board and under the control of these entities.
  2. All expenditures are to be made within the confines of University of Michigan policies.

Article 7. Conflict resolution by the UMPDA Board

Section 1. Removal of UMPDA Board membership

  1. If any UMPDA Board member does not or is not able to fulfill their duties or conducts themselves in a way that is detrimental to the mission of the UMPDA as outlined by Article 1, Sections 4.2, Article 1, Section 5.2, or applicable Sections of Article 2, or is detrimental to the mission of University of Michigan, the UMPDA Board retains the right to terminate membership or enact corrective actions.
  2. Termination or corrective actions are to be determined by a majority of the UMPDA Board at a regular meeting, special meeting (see Article 2, Section 2.3), or by special committee (see Article 2, Section 6).
    1. UMPDA Board members subject to termination or corrective action may not participate in the above proceedings (Article 7, Section 2.2).
  3. If no action is agreed upon, by a majority of UMPDA Board, or if a special meeting cannot be scheduled in a timely fashion, the UMPDA Co-presidents may take action by unanimous decision. Alternatively, a majority of UMPDA Board can transfer decision powers to the UMPDA Co-presidents, who may then take action by unanimous decision.
    1. The above proceedings (Article 7, Section 2.3) cannot take place if the UMPDA Board member in question is a Co-president. In this case, action must be agreed up on by a majority of UMPDA Board.
  4. Any resolution administered by the UMPDA Board or special committee is valid within the confines of the UMPDA but does not extend beyond that realm.

Section 2. Removal of UMPDA membership

  1. If any UMPDA member does not or is not able to fulfill their duties or conducts themselves in a way that is detrimental to the mission of the UMPDA as outlined by Article 1, Sections 4.2, or is detrimental to the mission of University of Michigan, the UMPDA and the UMPDA co-presidents retain the right to terminate membership or enact corrective actions.
    1. Termination or corrective actions are to be determined by a majority of the UMPDA Board at a regular meeting, special meeting (see Article 2, Section 2.3), or by special committee (see Article 2, Section 2.6).
      1. If no action is agreed upon by majority, or if a special meeting cannot be scheduled in a timely fashion, the UMPDA Co-presidents may take action by unanimous decision.
      2. Alternatively, a majority of UMPDA Board can transfer decision powers to the UMPDA Co-presidents, who may then take action by unanimous decision.
    2. Termination of UMPDA membership may result in reclassification of an individual or group of individuals as constituents or complete expulsion from protections and benefits afforded by the UMPDA.
  2. Any resolution administered by the UMPDA Board or special committee is valid within the confines of the UMPDA but does not extend beyond that realm.

Article 8. Bylaws

Section 1. Bylaw amendment

  1. The UMPDA Bylaws are subject to amendment by any UMPDA Board member or UMPDA member at any time.
  2. UMPDA Bylaw amendments shall be added through AMENDMENT PROCEEDINGS:
    1. CANDIDATE AMENDMENTS shall be submitted to the UMPDA Co-presidents for ruling on eligibility prior to continuation of amendment proceedings within a reasonable amount of time.
      1. A candidate amendment will be deemed eligible for amendment proceedings unanimously by the UMPDA Co-presidents.
      2. The UMPDA Co-presidents retain the right to rule a candidate amendment ineligible for amendment proceedings for any reason, with the exception of candidate amendments that modify the role of the UMPDA Co-presidents, which are to be ruled eligible by special committee.
        1. The UMPDA Co-presidents may rule that candidate amendments that modify the duties and responsibilities of the UMPDA Co-presidents be re-written for clarity if it does not change the spirit of the candidate amendment.
      3. If a candidate amendment is ruled ineligible, the UMPDA Co-presidents must provide their reasoning in writing to all concerned parties in a timely fashion.
    2. Following a ruling of eligibility by the UMPDA Co-presidents, candidate amendments shall be distributed to all UMPDA Board members with a reasonable amount of time for review of the candidate amendment prior to electoral decision.
    3. After the period of review, the UMDPA Board shall vote on adoption of the amendment at a regular meeting or special meeting (see Article 2, Section 2.3).
      1. An amendment shall be adopted if it receives two-thirds of total UMPDA Board member votes.
        1. Adoption of amendment text into the UMPDA bylaws shall occur within one month of an affirmative vote of adoption.
        2. Amendments shall be annotated in the UMPDA Bylaw text to denote time of adoption and amendment author, and annotations shall be maintained a minimum of one year following adoption.
      2. If an amendment does not receive two-thirds of total UMPDA Board votes, it will not be adopted.
        1. An identical candidate amendment may be submitted for amendment proceedings a maximum of 10 times.
        2. Candidate amendments that are not identical to previously submitted amendments but are similar or identical in spirit may be submitted for amendment proceedings an unlimited number of times.
    1. If the integrity of the amendment proceedings process is violated as agreed upon by a majority of the UMPDA Board, this candidate amendment will be immediately considered ineligible and amendment proceedings will halt.
      1. Any violation of the integrity of the amendment proceedings considered detrimental to the mission of the UMPDA as outlined by Article 1, Sections 4.2, Article 1, Section 5.2, or applicable Sections of Article 2, or detrimental to the mission of University of Michigan may result in punishment at the discretion of the UMPDA Board.

Section 2. Repeal of a UMPDA Bylaw

  1. The UMPDA Bylaws are subject to repeal at any time.
  2. At any time, any UMPDA Board member or UMPDA member may submit a REQUEST TO REPEAL.
  3. UMPDA Bylaws shall be repealed through REPEAL PROCEEDINGS:
    1. A request to repeal shall be submitted to the UMPDA Co-presidents for ruling on eligibility prior to continuation of repeal proceedings within a reasonable amount of time.
      1. A request to repeal will be deemed eligible for repeal proceedings unanimously by the UMPDA Co-presidents.
      2. The UMPDA Co-presidents retain the right to rule a request to repeal ineligible for repeal proceedings for any reason, with the exception of requests to repeal that modify the role of the UMPDA Co-presidents, which are to be ruled eligible by special committee.
        1. The UMPDA Co-presidents may rule that requests to repeal that modify the duties and responsibilities of the UMPDA Co-presidents be re-written for clarity if it does not change the spirit of the candidate amendment.
      3. If a request to repeal is ruled ineligible, the UMPDA Co-presidents must provide their reasoning in writing to all concerned parties in a timely fashion.
    2. Following a ruling of eligibility by the UMPDA Co-presidents, requests to repeal shall be distributed to all UMPDA Board members with a reasonable amount of time for review of the request to repeal prior to electoral decision.
    3. After the period of review, the UMDPA Board shall vote on repeal of the bylaw at a regular meeting or special meeting (see Article 2, Section 2.3).
      1. A repeal shall be enacted if it receives two-thirds of total UMPDA Board member votes.
        1. Adoption of the repeal text into the UMPDA bylaws shall occur within one month of an affirmative vote of repeal.
        2. Repeals shall be annotated in the UMPDA Bylaw text to denote time of adoption and repeal author, and annotations shall be maintained a minimum of one year following adoption.
      2. If a repeal does not receive two-thirds of total UMPDA Board votes, it will not be adopted.
        1. An identical request to repeal may be submitted for repeal proceedings a maximum of 10 times.
        2. Requests to repeal that are not identical to previously submitted requests to repeal but are similar or identical in spirit may be submitted for repeal proceedings an unlimited number of times.
  1. If the integrity of the repeal proceedings process is violated as agreed upon by a majority of the UMPDA Board, this request to repeal will be immediately considered ineligible and repeal proceedings will halt.
    1. Any violation of the integrity of the repeal proceedings considered detrimental to the mission of the UMPDA as outlined by Article 1, Sections 4.2, Article 1, Section 5.2, or applicable Sections of Article 2, or detrimental to the mission of University of Michigan may result in punishment at the discretion of the UMPDA Board.

Section 3. Bylaw review

  1. The UMPDA Board shall review the UMPDA Bylaws in full once every two years.
  2. During this review, any expired amendment or repeal annotations shall be removed from the UMPDA Bylaw text.
  3. Amendment and repeal proceedings (see Article 8, Section 1 and Section 2, respectively) shall be followed for all modifications to the UMPDA Bylaws.
    1. Editorial modifications and clarifications to the UMDPA Bylaw text that do not change the spirit of the bylaw, as determined by a majority of the UMPDA Board, are not subject to amendment and repeal proceedings.